Wednesday, January 11, 2017

30-Minute File Cabinet Makeover with Free Template

File cabinet makeover in 30 minutes for classroom organization

I'm really working on classroom organization.  It improves my productivity with students, so I know it is time well-invested. However, I have to admit that for the longest time I have been avoiding my paper file cabinet!  Until recently, it was in need of a major makeover.  I tried filling out those little plastic tabs that come with hanging files, but they never lined up neatly when I moved files around and they were just a pain to pinch into the little slots at the top of each folder! So, then I switched to manila folders, but they slump down and make it impossible to flip from folder to folder.  Lesson learned.   

Messy file cabinet before organization

I did a few things to prep for this project.  

1) Get hanging files and make sure they fit in your cabinet. With a little adjustment, most file cabinets can accommodate the hanging-style folder.  

2) Buy a 50 pack of bright, sturdy card-weight paper.  

Here is how I beautified my file cabinet in 30 minutes.  It worked really well for me, so I'm sharing my template below for you to use in your classroom.   Hopefully you already have most of the items you need in your classroom.  If not, now you have a good reason to go to Target for bright colored classroom supplies....like you really need a reason to go to Target right?


I decided that I needed two categories of tabs for my classroom (science topic tabs and a set of tabs for general classroom management).  I printed the science tabs to match the topics for middle school listed in the Next Generation Science Standards.  This really helped me weed through papers because if they didn't relate to an NGSS topic,  I didn't feel guilty about tossing them!  For classroom management tabs, I made a list of items that I regularly find on my desk and made tabs that match those topics (exams, sub plans, meetings etc.).  You can alternate paper colors or group them by topic.  (EX: All science files green)

The tabs each teacher needs will vary so you will notice that the free download has a few pages that you can edit for your needs.  You will need to have Adobe on your computer to edit this.  So be sure to open the file in Adobe on your desktop before editing!  Warning: If you only open it in Google Drive and start editing it will Not work or Save!  Be sure to download and open it on your desktop so that your changes save.



bring colored file dividers for classroom organization

Stay focused! Don't stress over or read EVERY paper in your file cabinet.  If you only have 30 minutes, skim and scan papers to determine whether they fit a topic or not.  You might want to create a "Review Later Box" where you toss any item you find that doesn't fit your new labels/tabs and you are not ready to throw away until you take a closer look.  This will allow you to focus your time on the task of adding the bright file tabs and tidying up your existing files without getting sidetracked by worksheet nostalgia!   You can always block off additional time later to sort those papers more carefully.  (Chances are you will find out that stuff wasn't as important as you thought!)

attaching your printable file tabs to your file folders for a more organized file cabinet

Staple each piece of colored card-weight paper to the front (or back if you prefer) of each hanging file folder.  Be sure to measure how much room you have above the folder in your cabinet so that your pretty new tabs don't get squished when you close the door! 

Free template for bright file folder tabs to organize your classroom file cabinet.

Ready to have a colorful, clean and organized classroom?  Click the image above to download a pdf of my (editable) template!  Remember, if you want to make custom tabs you will need to download the pdf to your desktop and change it using Adobe. 

Thanks for visiting Kate's Classroom Cafe!  Happy Organizing... 


21 comments:

  1. This looks very helpful.
    Thank you

    ReplyDelete
  2. So simple and so brilliant. This might actually encourage me to use what I have instead of avoiding the file cabinet altogether. Now if I can just find 30 minutes...

    ReplyDelete
  3. You have inspired me.thank you for sharing

    ReplyDelete
  4. Hi there!
    I've downloaded the template, but am not sure how I can edit it? Is there a special software I need to download? PDF's usually are not editable. Please let me know, I would greatly appreciate it! Thank you!
    jlcoxon@mpsaz.org

    ReplyDelete
    Replies
    1. There are plenty of free programs to edit PDF's. Kami, DocHub, if you are in Google Drive, you can download it as a Google Doc.

      Delete
    2. If the author of the PDF has the upgraded Adobe program they can make the PDF files editable for anyone by turning it into a form. If you have the free Adobe program, you should be able to edit in the areas that she has turned "editable". Try opening the document on your desktop and see what happens.

      Delete
  5. I can't wait to start. I made a grade switch this year and I am swamped in two different levels of papers and am just about drowning.
    Thanks

    ReplyDelete
  6. which adobe program will edit this file? thanks in advance

    ReplyDelete
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    here i have found your Blog on the first page of MSN and it's really
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  8. I love this and was wondering how I edit the document. lryan@neisd.net Thanks

    ReplyDelete
  9. What is the font?!? I'd love to use the same you have for the editable pages.

    ReplyDelete
  10. What font did you use?

    ReplyDelete
  11. Could you possibly make a video....I see, I understand better! Dottie
    zygadlodottie1@gmail.com

    ReplyDelete
  12. Thank you, great idea! Simple and will be effective!

    ReplyDelete
  13. On hanging file folders are you using the tabs to staple onto or just stapling them directly to the folder itself?

    ReplyDelete
  14. These are amazing! Thank you for sharing.

    ReplyDelete
  15. Impressive! I really like your blog.
    Thanks for the post.
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    ReplyDelete
  16. This is lovely. I used poster board dividers between my files. However, I am so into using a computer when researching lessons that I began scanning all my files and storing them into Google Drive. I pretty much emptied to file cabinets and now all my files are a few clicks away.

    ReplyDelete

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